The Beck Institute for Cognitive Behavior Therapy is a nonprofit with a 25-year history of commitment to its mission of disseminating CBT (Cognitive Behavior Therapy) and serving as the source for CBT excellence. Our employees form a high-energy, high-performing work team, and one with no silos; instead, our solution-focused approach harnesses the power of team excellence and problem-solving. Our embrace of the learning curve permits a freedom of thought and effort that informs our work, ultimately allowing us to do what we do best: improve the mental health of countless individuals, worldwide.

Beck Institute offers a competitive and comprehensive benefits package which may include: Medical, Dental and Vision insurance (100% employer-sponsored and at no cost to the employee); Flexible Spending Accounts for healthcare and/or dependent care expenses; Life, AD&D insurance, and Short Term Disability insurance; 401K Retirement Plan with company contribution; generous PTO and Company Holidays; Tuition Reimbursement; Professional Development; Employee Assistance Program.

At Beck Institute, we work hard, deliver on our promises, value a healthy work/life balance, and say ‘yes’ to opportunity. Our current growth mode has us seeking skilled and committed, like-minded individuals who will share in our organizational culture and vision. If this is you, we hope you will consider joining us as we make a difference on a global scale.

Accountant I

Description

The Accountant I will support the Finance Manager through the proper and accurate recording of financial transactions, ensuring accuracy of entries to ledger accounts and reconciling subsidiary ledger accounts to the general ledger, and compiling financial data in the preparation of balance sheets, profit and loss statements and other financial reports.

Position Details

Employment Type: Full-time

Salary Range: $50,000-$55,000

Specific Duties

  • Perform complete AP cycle including vendor W-9, WBEN and other tax form maintenance, verifying, coding, and assigning program classes to all bills, weekly bill payments and filing
  • Reconcile and report monthly on Supervision & Consultation program income and expense and bill customers per agreements
  • Obtain and verify faculty travel reimbursement receipts to prepare and submit invoices for customized training workshops
  • Update changes to employee payroll records and process biweekly payroll
  • Review and ensure the accuracy of all payroll reports, including year-end W-2 wage statements
  • Data enter and submit employee 401k salary deferrals, loan repayments and employer safe harbor and profit sharing contributions via American Funds Retirement Planning website
  • Prepare month-end close
  • Prepare monthly variance reports to compare budgeted and prior costs to actual and current costs
  • Monitor and manage the budget and update rolling forecast
  • Maintain support schedules including fixed assets, insurances, accounts receivable aging, and deferred revenue
  • Follow up on any outstanding balances due from customers for all programs
  • Assist with cash requirement reports (as needed) to determine cash flow needs from money market accounts or from investment accounts as warranted
  • Assist with the development of the annual budget
  • Assist with preparation of the annual financial audit
  • Compile, and analyze departmental reports and financial reports to assess accuracy, completeness and conformance for the preparation of the annual Form 990 and Form BCO-10
  • Prepare census data and complete online questionnaire for preparation of annual filing of Form 5500

Requirements

  • Bachelor’s Degree in Accounting
  • Advanced Skills in Excel and QuickBooks
  • Strong data entry and word processing skills
  • Ability to perform basic and higher mathematical calculations
  • Strong knowledge of federal and state regulations
  • Working knowledge of payroll best practices
  • Ability to work as a team player and promote a cooperative work atmosphere
  • Strong ability in communicating with diverse groups of people both verbally and in writing
  • Efficient in solving problems and working with diverse variables
  • Excellent organizational and time management skills
  • Experience working with a nonprofit is desirable
  • Minimum three years’ experience in the field

Evening Receptionist

Description

The evening receptionist will greet, check-in, and schedule future sessions for our clients who attend Beck Institute after standard business hours.

Hours for the evening receptionist are Mon-Tue-Wed-Thu: 4:15 PM – 8:15 PM

Position Details

Employment Type: Part-time

Salary Range: $11.75

Specific Duties

  • Fields general patient inquiries;
  • Enters/updates patient data using our patient tracking software Therapist Helper
  • Collects patient fees
  • Issues patient receipts using Therapist Helper
  • Schedules patient sessions using Therapist Helper
  • Prepares patient paperwork in advance of session
  • Works closely with therapists to ensure smooth office operations
  • Maintains the reception area
  • May perform general office duties as assigned

Requirements

  • General computer skills
  • Well organized and detail oriented
  • A psychology background is preferred but not required.

Operations Coordinator

Description

The Operations Coordinator will assist the Operations Director with the daily operations of multiple Institute projects and functions including vendor acquisition and management, risk management and compliance initiatives, human resource administration, contract reconciliation, information technology (IT) management, physical equipment and systems maintenance, and other duties as assigned.

Position Details

Employment Type: Full-time

Salary Range: $39,000-$44,000

Specific Duties

  • Track the process of all Institute contracts and agreements from generation through execution
  • Update Institute document templates under the direction of the Operations Director and per the recommendations of the Institute’s legal team
  • Process health, professional liability, directors & officers, automotive, property and umbrella insurance policy annual renewals
  • Process COI and Additional Insureds requests
  • Assist with the acquisition, implementation, and proper functioning of all office technology
  • Liaison as needed with staff and IT Help Desk
  • Maintain accurate records on office equipment and assist with HIPAA-compliant destruction and/or disposal of retired equipment
  • Assist Operations Director with annual HIPAA, PCI, and BCP risk assessments and the post-assessment revision and implementation of recommended practices as indicated
  • Under the direction of the Operations Director, solicit and track competitive vendor bids
  • Schedule periodic staff legal and regulatory compliance trainings as recommended by federal and state law and as directed by the Operations Director
  • Communicate with Institute vendors
  • Assist Operations Director with personnel recruitment by posting job opportunities, tracking applicants, and scheduling interviews as directed
  • Process new hire and termination paperwork, employment verification, and maintain personnel files
  • Post approved PTO dates on the shared Office Calendar and verify individual staff end-of-year PTO balances against Paychex system record
  • Under the direction of the Operations Director, update employee policy and volunteer manuals to best practice and in accordance with all federal, state, and local employment laws
  • Serve as staff liaison with benefit broker regarding routine health and FSA questions or claim status
  • As requested, facilitate time-limited special projects related to Institute operations or capacity
  • Support the Executive Assistant in data and calendar management and filing systems for the President
  • Schedule monthly staff meetings personnel reviews as directed by the Operations Director
  • Plan and organize staff appreciation and wellness events

Requirements

  • Bachelor’s degree
  • At least three years’ experience in an operations, administrative, or project management role, preferably in a non-profit environment
  • Demonstrated problem solving and strategic/critical thinking skills
  • Self-directed, energetic, motivated and able to adapt to an ever-evolving environment
  • Able to manage own time and to set priorities
  • Excellent computer skills specifically all aspects of Microsoft Office
  • Strong verbal and written communication skills
  • Knowledge of Salesforce is highly desirable
  • Experience with human resources, managing vendor relationships, and/or regulatory compliance is highly desirable

Organizational Training Assistant

Description

Under the direction of the Organizational Training Director and in conjunction with our adjunct faculty and the client organization, the Organizational Training Assistant will coordinate all organizational training event logistics from contract execution to post-training communication while promoting a positive, engaged and rewarding experience for the client organization in alignment with Beck Institute’s core values and its international recognition as the source for excellence in CBT (Cognitive Behavior Therapy) training.

Position Details

Employment Type: Full-time

Salary Range: $38,000-$42,000

Specific Duties

  • Execute Independent Contractor Agreements and Statements of Work for every Adjunct Faculty per every training event
  • Execute Client Organization Agreements and Statements of Work for every organizational training event
  • Under the direction of the Organizational Training Director, create timelines and work plans for each event
  • Coordinate organizational training communications
  • Track Client Organization agreements and coordinate with Operations Director
  • Communicate all Purchase Orders, payments, and accounts receivable to the Finance Manager
  • Under the direction of the Organizational Training Director, revise electronic curriculum library as current trainings are improved and new trainings are created
  • Provide suggested abstracts, learning objectives, and previous PowerPoint shows to speakers when possible
  • Review all organizational training materials to ensure quality, accuracy, and adherence to the standardized appearance set forth by the Institute
  • Provide client organization with all training materials including electronic presentation materials and any physical training materials as appropriate or requested
  • Maintain sustainable relationships and trust with client organizations through open and interactive communication
  • Maintain and update hard and electronic files for all organizational training events
  • Maintain current files for Adjunct Faculty, including updated vitae, topic-specific biosketch, and Independent Contractor Agreements.
  • Collect organizational training event evaluation, post-test data, email addresses, and verbal feedback from host, if available, and provide to Adjunct Faculty and Organizational Training Director
  • Attend staff and education department meetings and other meetings as requested

Requirements

  • Bachelor’s degree
  • At least three years’ experience in project management, event management, or administration
  • Excellent organizational and time management skills
  • Excellent verbal and written communication skills
  • Strong Microsoft Office skills, specifically Outlook and PowerPoint
  • Knowledge of Salesforce is highly desirable
  • CBT knowledge is desirable

To apply:

Submit current resume or curriculum vita to:

Julie Snow Regan, Operations Director

jsnowregan@beckinstitute.org

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